WSS – Rich Text column in Document Library

28 05 2009

I came across this issue the other day, you cannot add a rich text column to a document library, this was frustrating as I wanted to use the column to hold multiple html hyperlinks.

After doing some research I found this post on SharePoint Blogs –

http://www.sharepointblogs.com/forums/t/16166.aspx

It is possible to use a rich text column in a doc library but it must be done using a content type, I’ve written some instructions below on to get a document library setup with a rich text column:

  1. Configure ‘Advanced Settings’ for the document library and enable the management of content types.
  2. Create a new Site Column as multiline rich text.
  3. Create a new Content Type and add the column created in step 2.
  4. Add the Content Type to the document library using the ‘Add from existing site content types’ link.
  5. Save the document library as a template and delete the document library.
  6. Create the document library again using the template from step 5.
  7. Success! You should now be able to use a rich text column within a document library.

Hope this helps some people! 🙂

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6 responses

30 10 2009
olegab

Just set value of RichText field property to true

30 10 2009
alex350r

Could you expand on what you mean by ‘set value of RichText field property to true’, my post was regarding creating a rich text field in the document library which you cannot do unless you use content types.

‘Single line of text’ or ‘Multiple lines of text’ fields cannot be turned into RichText.

Thanks.

22 12 2009
sander

Great, this was exactly what I was looking for. Thanx for the blog!

Sander

17 02 2010
Pat

If you try to populate a control in a document with the data from a rich text site column it will be automatically converted to plain text and will not display as you intended. Second when you go back to edit a column it will not let you save the changes unless you convert it to plain all the formatting, links and images.

Cheers

21 05 2010
Nalini Kanta Mishra

great article a suffered a lot for this issue his works great

cheeres………….

regards
nalini

29 11 2010
Chris

This works with SP2010 right?
I’ve been trying it, but not having much luck.

I’ve added the site column as multi-line
Added the new content type and added the multi-line to it.

recreated the library based on the template, and it’s not working.
When I try and enter something into this field, I get a warning about it only being able to hold 255 characters, none of the rich text controls appear in the ribbon either.

What am I doing wrong?

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